COVID-19: Tips for providing a clean and safe office in a global pandemic

As offices transition toward re-entering the workplace, organizations must be prepared to address the changes required to operate safely in our uncertain landscape. Here we incorporate recommendations for preventing the spread of COVID-19 as we outline best practices for cleanliness and hygiene that will help employees and clients feel comfortable, remain safe, and adopt positive behaviours in your office space.

Office Cleanliness

Maintaining a clean workplace is essential for slowing the spread of any infection. Implementing conscientious measures will not only protect employees, clients, and others in the building from illness, but they can also reduce loss of efficiency and morale due to sick days as a result of COVID-19.

Employees returning to work should be met with a clearly communicated plan addressing concerns for health and safety, including new cleaning protocol and expectations. This will build trust with your team, reduce stress, and maintain a healthy work environment. Some actions to incorporate into your new office cleaning strategy:

  • All surfaces and objects such as telephones and keyboards must be disinfected regularly.
  • Throughout the day, clean handles, buttons, light switches, shared common areas, counter tops, faucets, copiers and touchable pads in a way that is visible to employees to build trust in sanitation protocol.
  • Conduct a thorough cleaning of all surfaces again at night.
  • Provide disposable wipes for employees to clean their individual work areas and ask them to remove personal items from desk surfaces at the end of the day.
  • To reduce general contact with handles, leave doors open as much as possible.
  • Discourage employees from using their colleagues’ phones, desks, or other work tools.

Inform your team of these new policies and provide reminders by posting written and visual instruction throughout the office.

Promoting Diligent Hygiene

Promoting diligent hand and respiratory hygiene as recommended by local health authorities can help prevent the spread of disease. Encourage regular hand washing by displaying posters communicating proper technique and ensuring easy access to a sink with soap. Put sanitizing dispensers and/or disinfecting wipes within view around the workplace. Ensure supplies of masks and paper tissues are available as needed.

Provide guidelines outlining new workplace hygiene policies and inform employees about standard procedures to follow if they feel unwell. Ensure employees are aware of the signs and symptoms of COVID-19 and ask for a declaration that they are free of these symptoms before entering the workplace. It may also help to identify a trusted point person that employees can contact with questions or concerns regarding their health and safety within the office. In addition to promoting good hygiene, it is also important to emphasize the message that any employee feeling unwell should stay at home to keep the office safe, especially if COVID-19 is present in your region.

Implementing proactive measures for providing a clean and safe work environment will build a culture of trust, a sense of shared responsibility, and a healthy work environment as we recover from the disruption of COVID-19 and re-enter our office spaces.

If you plan to lease an office space or renew your lease in the coming months, contact us and we will be happy to assist you throughout the process.

As offices transition toward re-entering the workplace, organizations must be prepared to address the changes required to operate safely in our uncertain landscape. Here we incorporate recommendations for preventing the spread of COVID-19 as we outline best practices for cleanliness and hygiene that will help employees and clients feel comfortable, remain safe, and adopt positive behaviours in your office space.

Office Cleanliness

Maintaining a clean workplace is essential for slowing the spread of any infection. Implementing conscientious measures will not only protect employees, clients, and others in the building from illness, but they can also reduce loss of efficiency and morale due to sick days as a result of COVID-19.

Employees returning to work should be met with a clearly communicated plan addressing concerns for health and safety, including new cleaning protocol and expectations. This will build trust with your team, reduce stress, and maintain a healthy work environment. Some actions to incorporate into your new office cleaning strategy:

  • All surfaces and objects such as telephones and keyboards must be disinfected regularly.
  • Throughout the day, clean handles, buttons, light switches, shared common areas, counter tops, faucets, copiers and touchable pads in a way that is visible to employees to build trust in sanitation protocol.
  • Conduct a thorough cleaning of all surfaces again at night.
  • Provide disposable wipes for employees to clean their individual work areas and ask them to remove personal items from desk surfaces at the end of the day.
  • To reduce general contact with handles, leave doors open as much as possible.
  • Discourage employees from using their colleagues’ phones, desks, or other work tools.

Inform your team of these new policies and provide reminders by posting written and visual instruction throughout the office.

Promoting Diligent Hygiene

Promoting diligent hand and respiratory hygiene as recommended by local health authorities can help prevent the spread of disease. Encourage regular hand washing by displaying posters communicating proper technique and ensuring easy access to a sink with soap. Put sanitizing dispensers and/or disinfecting wipes within view around the workplace. Ensure supplies of masks and paper tissues are available as needed.

Provide guidelines outlining new workplace hygiene policies and inform employees about standard procedures to follow if they feel unwell. Ensure employees are aware of the signs and symptoms of COVID-19 and ask for a declaration that they are free of these symptoms before entering the workplace. It may also help to identify a trusted point person that employees can contact with questions or concerns regarding their health and safety within the office. In addition to promoting good hygiene, it is also important to emphasize the message that any employee feeling unwell should stay at home to keep the office safe, especially if COVID-19 is present in your region.

Implementing proactive measures for providing a clean and safe work environment will build a culture of trust, a sense of shared responsibility, and a healthy work environment as we recover from the disruption of COVID-19 and re-enter our office spaces.

If you plan to lease an office space or renew your lease in the coming months, contact us and we will be happy to assist you throughout the process.

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